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PRIVATE Event
Planning Sheet
Private Event Details
Fill out the form below so our team knows details regarding your event.
Contact #1: First/Last Name
Contact #2: First/Last Name
Preferred Phone Number
Main Email
Reception Room Details:
Total Guest Count (including all guests, max capacity: 185)
Do you need a special table set up for anyone that is being honored or celebrated?
Do you prefer a specifc table layout? (See chart at bottom of page)
Kings Table (center of the room)
Last Supper (left side of room)
Last Supper (right side of the room)
Main Table in front of glass doors
Main Table in front of glass doors (with wedding party table)
Micro Event (50 or fewer guests)
Tables will be set up with 8 people per table. How many tables will you need?
Check what you will be using in the reception hall:
Tables
Chairs
Linens
White sashes on the chairs
I will be renting my own tables/chairs
I will be renting my own linens
Does not apply
Gold Arch (see pic below)
Easels
Black Table Lamps
Check any upgrades you will be adding to the reception hall: (Inventory pics below)
Gold Chargers ($1 per plate)
Gold Table Lanterns ($5 per table)
Dance Floor (pricing below)
None
Are you bringing your own decor?
Yes
No
Some
Are you renting the facility the day before for any pre-event set-up?
Yes
No
Undecided
Private Event Timeline
Arrival time for the set-up crew:
Arrival time for the guests:
Do you have an event planner? If so, what time do they arrive?
Do you have an event photographer? If so, what is the arrival time for photographer?
Do you ahve a DJ or music group part if this event? If so, whatr is the arrival time for DJ (suggested 60-90 minutes before event begins):
Arrival time for any other vendors:
Private event start and end time:
What time does food service begin and end?
Clean-up time frame after event ends:
What other needed info or times for your event do we need to know about:
Key Vendor Contacts (if applicable)
Name and phone number of your caterer (if applicable):
Name and phone number of photographer:
Name and phone number of DJ (if applicable):
Name and phone number of event planner (if applicable):
Name and phone number of florist (if applicable):
Other information:
Are you catering this event or providing your own food? (this is based on size of the event)
Catered food
We are providing food
Will you be serving appetizers and in need an appetizer table?
What is your food menu and food plan for this event?
Utilizing the outdoor campfire area? (Must provide your own firewood and person in charge)
Yes
No
Will you be having a dance?
Yes
No
Will you be serving alcohol?
Yes
No
What is your beverage menu and beverage setup plan?
What is your dessert menu?
Are you adding the Mosquito Application Spray recommended for events in the May-Sept months? ($200 charge)
Yes
No
Undecided
What other notes about your event that our team needs to know?
Submit Details
Table Layouts (Top 6)
Let us know your preferred table layout so we can prepare the room to your specifications.
Decor Options
